CENTRAL STATES NUMISMATIC SOCIETY

EXHIBIT RULES

The numismatic exhibit program will be under control and direction of the Central States Numismatic Society (CSNS), which reserves the right to reject any exhibit at any time. Exhibits will be accepted only upon receipt of the proper application form.

1. WHO MAY EXHIBIT. Any collector of numismatic material, who is a member in good standing of CSNS is eligible. No exhibit chairman, or a member of his immediate family, shall have a competitive exhibit at that convention.




2. For an exhibitor to be eligible for the use of space and display cases, an exhibit application must be filled out and mailed, or given to a member of the convention's exhibit committee, at least fifteen (15) days prior to the opening of the convention. No exhibitor may exhibit any non-competitive case in an area adjacent to that in which he displays any competitive case.




3. Forged, spurious, or counterfeit material may not be displayed, unless each such item is described as such in the exhibit and unless such items are displayed for educational purposes. No such item will be displayed in violation of United States law or any government regulations. Photographic and/or laser printed reproductions of numismatic items are permitted if allowed by law. But such reproductions may not be greater than 200% the size of the original. Also, if any such reproduction of a numismatic item discussed in the exhibit is included in the exhibit, then at least one original example of such numismatic items must be included in the exhibit. Any such reproduction must be clearly labeled as such. Labeling must be either below or above the numismatic item. Any violation of this paragraph, even if unintentional, will result in total disqualification of the exhibit.




4. No single exhibit may be entered in more than one classification. An exhibitor may not enter more than one exhibit in the same classification. He/she may enter separate exhibits in different classifications, provided he/she files a separate application for each exhibit, and indicates the class in which it is to be entered. No outside signs and/or lights may be used. The exhibit chairman may transfer an exhibit from one class to another if the exhibit cannot meet the 65% test of numismatic material belonging to the classification the exhibit was entered in. The exhibit chairman will confer with the exhibitor about the transfer of the exhibit to its proper classification. In the event that the exhibitor does not agree with the exhibit chairman on the proper placement of the exhibit, the chief judge will make the final decision.




5. ASSIGNMENT OF CASES: Cases will be assigned in the order of receipt of entry blanks. The number of cases allotted to each exhibitor shall be left to the discretion of the exhibit chairman. But no exhibitor shall be permitted to display more than seven (7) cases, or occupy more than twentyone (21) linear feet per exhibit, irrespective of whether he/she furnishes his/her own cases. Exhibits of large material may use up to seven [7) cases. Large material exhibits are those in the paper money, primitive money, bonds, checks, philatelic-numismatic covers (PNC’s), souvenir cards, casino plaques, and other similar material.




6. Exhibit cases will be loaned for use at the convention upon receipt of the application stating case requirements. If an exhibitor enters more than one exhibit, and requires the loan of more than seven (7) cases, then the loan of any additional cases shall depend on the availability of such cases. This is only after requirements of other qualified exhibitors have been satisfied. Non-competitive exhibits shall be subject to such space limitations as the exhibit chairman deems appropriate. Exhibits of material not capable of being presented in the usual cases will be permitted only upon prior and specific arrangements with the exhibit chairman, and subject to the concurrence of the exhibit committee.




7. The name or identity of any competitive exhibitor shall not appear on the exhibit, except as an author in a bibliographical reference. Such reference will be sufficiently general so that the exhibitor cannot be linked in any way to the exhibit. The exhibit chairman shall keep a full and complete record of all exhibits. The record will show the name of each exhibitor, and the number of the exhibit. Names of competitive exhibitors shall not be disclosed to anyone; only until the judges have completed the judging of the exhibits and made their reports to the exhibit chairman.




8. An exhibitor in the presence of a member of the exhibit committee personnel shall lock each exhibit case. The exhibit committee personnel will assign a numbered identification card showing the number of the exhibit with the group, and the group classification under which the exhibit has been entered. Such a number will be placed inside each case in the upper left-hand corner, or some alternate, but in a uniformly placed position where it is plainly visible.

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9. Special security shall be provided for the exhibit area during the convention. Normal precautions will be exercised at all times; but no liability shall be incurred by the Central States Numismatic Society, its officers, members and/or committees either in their respective official, individual or personal capacities by reason of any loss or damages whatsoever sustained, either directly or indirectly in connection with the exhibits and/or convention.




10. Awards for any exhibit will be made by the Central States Numismatic Society in accordance with the procedures approved by the executive board. Exhibits will be in eight (8) different classifications to which first, second and third place awards will be given. An exhibit must receive at least sixty-five (65) points in order to obtain an award. A Best of Show plaque or trophy will be awarded to one of the first place winners. It will not be awarded twice to the same person for substantially the same exhibit. A list of previous winners of the Best of Show award will be furnished to the exhibit chairperson for his/her guidance and the judges’ guidance.




11. NEW EXHIBITOR AWARD: A plaque or trophy will be awarded for the Best Exhibit by a person who has never before exhibited competitively at a CSNS convention. A YN exhibitor who has never won a CSNS award shall be considered to be a new exhibitor. This award was funded by Harvey Stack in memory of Joseph and Morton Stack.

    
    



12. MOST EDUCATIONAL AWARD: A plaque or trophy will be awarded for the Most Educational Exhibit. This award was funded by a donation from Polly Pittman to honor her father, John Jay Pittman. The award will be presented annually. A panel of judges selected by the Exhibit Committee Chairperson will judge the most educational exhibit. The panel will choose the winner among the competitive exhibits only. An exhibit that covers the numismatic title/theme in a thorough, informative and creative way that makes the average viewer walk away learning the numismatic material presented, as well as convincing the viewer to start collecting the numismatic material are aspects of a winning exhibit.




13. EXHIBIT CLASSIFICATIONS: The following classifications shall be used...



1. United states coins


2. Foreign Coins Prior TO 1700 A.D.


3. Foreign Coins After 1700 A.D.


4. Medals


5. All U.S. Paper Money


6. All Foreign Paper Money


7. Tokens


8. Miscellaneous (Exhibits not covered by other classes)


9. Junior - 17 years of age or younger


10. Non-Competitive

The right to reclassify entries is reserved by the exhibit chairman.

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14. The following point score system shall be used for judging exhibits:

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14. A CSNS judge should be a qualified ANA judge. The CSNS exhibit chairperson shall obtain a list of qualified judges. Asking these judges to attend the CSNS convention, the exhibit chairperson will coordinate placing these judges in the right classes.

Exhibit judges should be selected with specific standards as:

1. Open-mindedness.
2. Thorough knowledge of the exhibit class being judged.
3. Humility toward the task of judging, with willingness to ask for assistance and to give due credit to the opinions of others.
4. Willingness to explain a rating and to change a rating when error, obvious or otherwise, has been made.

An exhibitor may not judge in categories in which he or she is entered competitively but may judge in other categories in which he or she, family members or other relations are not entered competitively. Competitive exhibitors may not judge the Best of Show. Exhibitors must accept the judges' decisions as final and binding in all cases. Each class must have three judges. Each judge must follow the rating sheet. After completing the judging of any class, they will discuss among themselves the relative standings each has given the respective exhibits. Judges may at this time make such changes in ratings as they deem to be necessary.

The rating sheets are then returned to the exhibit chairperson. The exhibit chairperson will assemble a review committee. The committee will review all classes to ensure that there were no discrepancies between the original ratings of the exhibits and the numerical scores that have been given to them. In other words, did the consensus of the three class judges about which exhibit is first, second and third agree with the scores. It is possible for two judges to place an exhibit first, yet the scores show another exhibit with higher points if the third judge is a higher marker. Such cases will be resolved in favor of the exhibit that received the greater number of votes for the first place (or second or third as applicable.) The exhibit chairperson upon request by the exhibitor may distribute the exhibit rating sheets.

The exhibit chairperson will have three judges selected to judge the Best of Show. The judge must be a qualified ANA judge. No such judge may have been a competitive exhibitor nor have placed or be scheduled to remove an exhibit on behalf of a competitive exhibitor. These judges will also use the CSNS rating sheet. Any questions concerning the exhibit rules should be directed to the CSNS exhibit rules committee.

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